workinafrica OPERATIONS MANAGER Agribusiness Systems International
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Agribusiness Systems International
Industry: Agriculture
Country: Kenya
City: Nairobi
  • 0Recommendations
  • 6Applications
  • Posted: 05 June 2015

Founded in 1993, Agribusiness Systems International (ASI) provides tailored services to firms, investors and entities that support the agribusiness sector (...)



The project aims to improve the nutritional status of women and children in Burkina Faso by increasing poultry production. SE LEVER will work to facilitate systemic change in the poultry sector that will allow poultry households to access key services that lower poultry mortality current rates of approximately 80% to a tipping point that allows for multiplying flock growth, increasing incomes and improve nutritional outcomes at the household level. The project will use an integrated approach combining economic strengthening, women’s empowerment, and nutritional behavioral change. SE LEVER will target interventions towards women, while also engaging men, to improve women’s position in the household and ownership over this income.  



 Bachelor’s degree in business administration, management, or related field.  Minimum of six (6) years of progressive work experience in office management, administration, procurement and/or facilities management or equivalent including minimum of two (2) years of supervising staff.  Outstanding organizational skills including the ability to multi-task and work well under pressure in a fastpaced team environment and the ability to respond rapidly to changing environments. Strong planning skills.  Good administrative, record keeping and filing systems skills.  Excellent critical thinking skills and sound judgment. Proven willingness to make timely and sound decisions based on accurate judgment.  Excellent oral communications skills.  Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner.  Demonstrated ability to organize and lead the work of others in an atmosphere of multiple projects, shifting priorities, and deadline pressures. Strong mentoring and teambuilding skills.  Demonstrated proficiency in Microsoft Office Suite, especially Word, Excel and PowerPoint.  Accuracy, attention to detail.  Ability and willingness to travel.  Professional proficiency in French and English required


A. OFFICE OPERATIONS AND LOGISTICS 1. Development and implement administrative workflows, procedures, and standard quality controls. Implement office support procedures and recommend changes as required. 2. Maintain office management systems including office lease, utility and service contracts, and other relevant contracts. Conduct field visits to ensure compliance and accountability of program resources. 3. Provide logistical support for events, conferences, and workshops including arranging refreshments and venues and maintaining meeting calendar. Manage travel and accommodations for staff and consultants. 4. Oversee vehicle maintenance, vehicle/travel calendar, and vehicle insurance. Ensure the proper management of fuel accounts and conduct spot checks. Analyze fuel consumption. Introduce internal controls as needed. 5. Ensure that the procurement process is systematic, transparent, and compliant. Work with the Accountant to ensure that procurements, contracts, and purchase orders are reasonable, allowable, and allocable. Ensure timely processing of purchase requests. 6. Establish effective inventory system. Maintain equipment and furniture inventory list, including location of all assets. Regularly physically verify existence of all inventories. 7. Ensure incidents involving staff and/or property are reported. Provide Program Manager with comprehensive understanding of ASI’s liability and recommend actions to be taken to limit risk to the project and organization. 8. Ensure adequate stock of office supplies. Oversee maintenance of office equipment such as photocopiers and scanners and ensure repairs are made in a timely fashion. 9. Oversee the cleaning, maintenance, and repair of all facilities including electricity supply, water and plumbing. B. ADMINISTRATION AND SUPERVISION 10. Supervise Accountant, Drivers, Grants/Procurement Officer and Office Assistant 11. Orient, guide, and advise staff. 12. Ensure adherence to Standards of Conduct, Employee Policy Manual, and other corporate and applicable policies, procedures, and schedules. 13. Make recommendations concerning employment, termination, performance appraisals, salary actions, and other personnel actions. 14. Resolve routine operating problems as they arise. 15. Represent ASI and participate at meetings with relevant government, donor, NGO and other agencies and personnel to promote ASI programs, facilitate successful coordination of activities, and ensure transparency. 16. Undertake all other duties and projects as may be assigned from time to time.

Job Locations Availability

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    Kenya - Nairobi

Required Skills

  • Management
  • Accounting
  • Supervision
  • Development
  • Administrative Processes
  • Basic Office Procedures