workinafrica Administrative Officer Tociano Nigeria Limited
Rate Tociano Nigeria Limited
Tociano Nigeria Limited
Industry: Logistique
Country: Nigeria
City: Lagos
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  • 3Applications
  • Posted: 27 March 2015

Administrative Officer

Description

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Requirements

  • Minimum of HND/B.Sc in a relevant course of study
  • 2 - 3 years of experience
  • Strong organisational skills
  • Ability to multi-task
  • Excellent time management skills
  • People management experience.
  • Excellent communication skills.
  • Advanced IT skills and systems experience.
  • Attention to detail

Responsabilities

Effective day to day running of the office by ensuring amongst others, uninterrupted provision and flow of office supplies Responsible for the cleanliness and safety of the office, the office premises and its environs Handle all third party inquiries to the organisation Receive and transmitting as appropriate, accurate record of all messages and correspondence from third parties to the company. Efficient use of the computer to prepare, control and manage correspondence, reports and documents and to monitor the activities of all outlets via installed CCTV surveillance systems. Arrange and co-ordinate meetings, trainings etc.., taking minutes and keeping notes. Maintain and monitor the use of all office equipment and assets Design, implement and maintain filing systems Establish and maintain procedures for record keeping Organize and store documents and computer based information. Protect organization’s value by ensuring confidentiality of official files and data Maintain organizational efficiency Prepare operational reports and schedules to ensure efficiency Monitor and manage all staff attendance& staff data Facilitate recruitment and training processes Assist to define office policies and procedures and ensure adherence Interface and negotiating with key suppliers/contractors. Anticipate, maintain and replenish office and outlets supplies. Maintaining the condition of the office and outlets and arrange repairs as necessary. Arranging regular servicing and maintenance of all electrical equipment and appliances including generators and computers in offices and all outlets and ensuring adequate supply of all fuels, oils,etc Maintain a safe and secure working environment Ensure efficient resolution and timely settlement of all utility bills and local levies. Arrange logistic support for movement of goods and personnel within the entire organization. Prepare and submit weekly and monthly administrative reports Briefing the Office Manager/CEO on a daily basis The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to perform any other job-related duties required by the Office Manager/Chief Executive Officer

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    Nigeria - Lagos