a) Generate and/or maintain accounting and financial records, including: reconciling bank statements and invoices, preparing financial reports, preparing cheques, managing accounts payable and accounts receivable, as well as fixed assets.
b) Assist in budget preparation, implementation and administration. Assist with financial training of sub grantees.
c) Prepare Management Accounts for BCP Ltd. Perform any other task that is consistent with the Finance Officer’s skills and experience and this Scope of Work
d) Prepare financial reports for client donors. Ensure compliance with all terms anti conditions of the grant.
e) Prepare the statutory accounts and provision of financial data for the Audit Report.
f) Prepare the audit file and ensure that auditors have access to all required information.
g) Support payroll processing including: updating payroll information, preparing the payroll journal, and ensuring that all payroll disbursements are paid in a timely manner.
h) Post entries into the accounting system.
i) Ensure adherence to generally accepted accounting standards and principles; including maintenance of proper audit trails and verification and reconciliation actions for all processed work.
j) Ensure compliance with statutory obligations relating to PAYE, NAPSA, workers compensation, taxation and other statutory obligations.
k) Perform a variety of administrative/supervisory duties, such as assigning work to other clerical employees, interpreting policies, and maintaining reports.
l) Help to coordinate staff recruitment and selection processes.
m) Liaise with the technical staff to ensure proper planning and preparation of solicitation documents. Assist with financial input on prospective sub grantee budget.
n) Assist with evaluating the organization’s financial management capacities negotiate budgets and contractual agreements in accordance with applicable cost principles.
o) Assist with preparation of a complete award record including solicitation (if applicable). Appraisal memo, negotiation memorandum, signed agreement, certifications, reference checks, etc.
p) Analyze, assess and assist with the contractual and financial aspects and the disbursement/payment grants and subcontracts.
q) Assist with preparation and submission of all required administrative and financial project quarterly, monthly or ad hoc reports related to grants and contracts.