Responsabilities
Safe and bank account management: He/she ensures the correct management of the safes and the project's bank accounts, by directly managing or by regularly controlling the project accountant, if available.
Accountancy management: He/she ensures the correct project accountancy and all accountancy documents filing.
Contract modifications and administrative documents: He/she collaborates with the Project Manager in the elaboration of contract modifications (including the budget), and in the preparation of all necessary projects documents.
Financial reporting: In coordination with the Country Director and with the Project Manager he/she prepares the intermediate and final reports for the projects under his/her responsibility.
Budget preparation: if requested by the Country Director he/she participates to new projects budget writing.
Staff management:He/she plans the work, supervises, and collaborate to train the staff of the project's accounting-administrative area upon request by the Country Director. Upon request her/she collaborates to staff evaluation activities.
He/she does this by monitoring the accountants or by directly performing the accountancy, in case there was no accountant.
Administrative management: #In collaboration with the project manager He/she verifies the correct administrative management of the projects (contracts, goods and services purchase, calls for tenders etc.) in compliance with COOPI and the donor's procedures. He/she ensures the correct filing of all project's administrative documents.
Expenses planning and monitoring#:In collaboration with the Project Manager (and the logistician if present) he/she makes the project's financial planning. He/she monitors expenses, in accordance with the budget. He/she provides the accountancy data to the Project Manager so as to allow him to monitor and plan the expenditures and to request funds.
