Responsabilities
This position will be required to adhere to all relevant requirements, policies, procedures and legal regulations pertaining to health, safety, environment and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function. Provide leadership by establishing clear expectations and demonstrating high standards of work practices and safety conscious behaviour.
Ability to do and interprate the physical receipt flow, electronically up-dating invoice receipts, advocating for receipt querries with suppliers, buying office and accounts payable.
Able to Interprate correctly the flow and activities related to repair project costing, raising of purchase orders on suppliers. Ability to create a business relation rapport with suppliers in relation to receipt query resolution.
Able to translate or read order detail in relation to invoices or delivery note to ensure righful receipt of item per specifictaion of item stock code.
Able to indentify leading indicators to incorrect or quality wrong supply from physical inspection before electronically up-dating receipts.
Ensure that all packages received from any consignment / truck are properly accounted for, manifest correctly stamped signed and POD handed to driver.
Carry out physical check of items to ensure the right quality of procurement is mate for each and every consignment.
Ensure that all receipted items are correctly labelled or coded before handing over to stores and dispatch.
Ensuring that all invoices receipted and those due to accounts payable or sorted and handed in for registry and subsequent collection by accounts officers.
Make follow up on all reported queries, return for non compliance and rejected items back to supplier on a weekly basis and obtain replacements or credit whichever the case to close the issue.
Ensuring that a non-compliance or IR report is raised and reported via the IR procedure for any receipt invoice / delivery note item specification deviation from order requirement.
Communicate efficiently and effectively to end users on all direct charges or personal effects received via the KMP receiving procedure.
Ensure that work schedules and deadlines are adhered to.
Establish, maintain and promote high standards of document control and direct purchase order receipt end user service level.
Ensure all tasks are done in compliance with internal Audited approved Warehouse receiving procedures and practices.
Ensure all resources and equipment provided in receiving Section are managed cost efficiently and effectively, especially Company money in physical goods.
Ensure compliance to standard operating procedures, safe work practices and ensure attendance and compliance to safety daily talks and all safety bulleting.
Attend to visitors or clients in a timely and assist them professionally with courtesy. Ability to relate with suppliers, end users, accounts and procurement is paramount to resolving internal and external issues relating to this job.
