Responsabilities
Assistance in coordinating regular reporting to Brussels (Financial Forecasts, etc). Assistance in the coordination with other CPs (Cooperating Partners) in Zambia
Assistance in planning HQ or other missions involving development cooperation
Taking up if necessary some technical or administrative tasks in one of the other operational sections
Filing of EDF (European Development Fund) programming documents, main documents related to national and regional projects, as well as coordination documents; maintaining the filing system
Contribute to administrative quality checks on files for signature
Registration of incoming and outgoing correspondence
Type and dispatch correspondence including mail for diplomatic pouch
Drafting minutes of meetings
Receive and escort visitors from and to reception for security clearance
Schedule appointments and arrange for meetings
Manage information on missions, holidays, leave and absence records
Photocopying documents and binding of reports
Attend to any other assignment as and when required in the Operations Sector.
