workinafrica SENIOR SECRETARY/SECRETARY FOR OPERATIONS EEAS
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EEAS
Industry: Human Resources
Country: Zambia
City: Lusaka
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  • 4Applications
  • Posted: 27 June 2015

Our cooperation with Zambia is driven by the overarching priority to help Zambia meet the Millennium Development Goals and to support the Sixth National (...)

SENIOR SECRETARY/SECRETARY FOR OPERATIONS

Description

To assist the Head of Cooperation and/or operational sections in all administrative, technical and logistical day to day business

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Requirements

Ability to work under pressure and to respond quickly to new demands
Commitment to assure quality, speed and attention to details in performing duties
Initiative and responsibility
teamwork ability
high flexibility
honesty and discretion

Responsabilities

Assistance in coordinating regular reporting to Brussels (Financial Forecasts, etc). Assistance in the coordination with other CPs (Cooperating Partners) in Zambia Assistance in planning HQ or other missions involving development cooperation Taking up if necessary some technical or administrative tasks in one of the other operational sections Filing of EDF (European Development Fund) programming documents, main documents related to national and regional projects, as well as coordination documents; maintaining the filing system Contribute to administrative quality checks on files for signature Registration of incoming and outgoing correspondence Type and dispatch correspondence including mail for diplomatic pouch Drafting minutes of meetings Receive and escort visitors from and to reception for security clearance Schedule appointments and arrange for meetings Manage information on missions, holidays, leave and absence records Photocopying documents and binding of reports Attend to any other assignment as and when required in the Operations Sector.

Job Locations Availability

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    Zambia - Lusaka

Required Skills

  • Administration
  • Secretarial Skills